Share and Manage Access

HydroShare provides you with the ability to have very granular control over who can access your resources. You can keep your resources private, you can share your resources publicly for anyone to access, or you can share with individual HydroShare users or user groups. When you have finished your work and you are ready to formally publish your resource, HydroShare enables you to do so and will register a formal, citable digital object identifier (DOI) for your resource.


Share the resource with other HydroShare users or groups

  1. In the top right corner of the resource landing page, click on the icon
  2. Type in the name of a user or group and click on the dropdown to choose the permission of "Can view, Can edit, Is owner
  3. Click Add

Change the accessibility of the resource

You can also change the accessibility of the resource in the Manage Access panel. The following options exist:

Private- A "private" resource cannot be discovered by anyone except the user who created it.

Discoverable- A "discoverable" resource can be discovered by anyone in HydroShare, but only users with permission can access the content files.

Public - A "public" resource can be discovered by anyone, and anyone can access the files. The resource may not be final, may be subject to change, could be deleted, and is not considered to be published.

To publish a resource you must save the resource as public, exit out of the Manage Access panel, and click the publish icon  in the top right.

Published - A "published" resource is one that is finished and is formally published. Published resources receive formal DOIs and, when published users can no longer modify thier content or metadata descriptions. Published resources can be discovered and accessed by the public.